Option 1
Your own server on the premises
The hardware is yours, along with all of its problems.
In a lot of Turkish SMEs the systems ended up wherever was convenient on the day: the Logo database on a desktop tower in the accounts room, the WooCommerce shop on a bargain shared plan picked years ago, the mailboxes bundled with the domain registration. That arrangement holds until a disk dies during the November sales week, or a new sales rep in İzmir needs the files that sit on a machine in Bursa. We move those pieces, on a plan, into data centres in the EU and Türkiye: European providers such as Hetzner, OVHcloud and IONOS, or the EU regions of Microsoft Azure, AWS and Google Cloud. Email goes to Microsoft 365 or Google Workspace. After the move we keep running everything remotely.
Pick one or mix them: a virtual server that stretches and shrinks as demand changes, an entire physical box reserved for demanding systems, a store environment tuned for the busiest weeks, low-cost storage that nobody can tamper with, and the inboxes your staff check first thing each day.
Where a Logo, Mikro or Netsis database, a shared remote desktop or a small in-house tool can live. Resources go up for year-end closing and come back down in January.
For an ERP database that keeps getting bigger, a WMS in the warehouse or 24/7 shop-floor tracking that should not share hardware with anyone else. The data centre swaps faulty parts; everything above the metal is ours to run.
WooCommerce, OpenCart, Magento or a bespoke web application that has to survive Black Friday and the rush before a bayram, while stock sync with Trendyol and Hepsiburada keeps ticking over.
Off-site copies of your backups, an ever-larger pile of scanned paperwork, uploads coming in from an app. With object lock switched on, ransomware cannot erase what is stored.
Mailboxes still sitting in a registrar's panel, phone and laptop showing different appointments, offers to clients getting flagged as spam. We typically move you to Microsoft 365 or Google Workspace and publish correct SPF, DKIM and DMARC records.
The invoice for the server is only the opening line of the sum. Look at a three to five year horizon and add the items no hardware quote mentions: cooling, power cuts, the day it breaks, the day you outgrow it.
Option 1
Your own server on the premises
The hardware is yours, along with all of its problems.
Option 2
Capacity rented from a provider
Hardware, power and cooling are rolled into one monthly fee.
Choosing
Which one fits you?
Compare multi-year totals rather than what the hardware costs today.
Your agreement with the hosting company is a data protection document, not paperwork to skim. Under Türkiye's personal data law, KVKK (Law No. 6698), your company remains the data controller and the provider acts as a data processor. Before anything moves, you need clarity on the country where data will be stored, the provider's sub-processors and the processing terms in the agreement. A server outside Türkiye means a cross-border transfer in KVKK terms, which can bring a transfer tool such as standard contractual clauses and a notification to the Authority into play. We read the provider's documentation and supply the technical details your personal data inventory needs, such as location, encryption and who holds access; the legal assessment belongs to your lawyer or KVKK adviser. Clinics and practices handle health data, a special category that calls for stricter safeguards.
We plan it so that nobody sits in front of a blank screen on Monday. Cut-over usually fits into an afternoon or evening, and the previous set-up is kept running for some days as a fallback.
For about two weeks we record CPU, memory and disk usage so that sizing is based on numbers rather than guesses. Meanwhile we list the things nobody thinks of: the e-İmza token your accountant plugs in for tax filings, the cargo label printer configured on one warehouse PC only, the copier that saves scans to a desktop, the external backup drive hanging off the back of the server.
At the chosen provider we prepare the server, firewall rules and VPN, then copy the data across. One person from accounts and one from sales do their real work on the new system for a few days, while the rest of the team notices nothing at all.
We choose a Friday evening or a Saturday that avoids month-end closing and VAT return deadlines. The final sync, DNS updates and connection settings on staff computers all happen inside that window. The old server stays powered on for several days so that rolling back remains an option.
Over the following weeks we watch the load curve and correct the plan; if the first estimate was generous, the monthly bill drops. The environment then moves into routine monitoring and maintenance, and a member of your staff switches off the old office machine by following our checklist.
Yes. If a sector rule, a customer contract or simply your own preference means data must remain in the country, we can set up and manage environments in a data centre in Türkiye, choosing the provider together with you. Where no such requirement exists, Hetzner in Germany and Finland, OVHcloud and Azure and AWS in their EU regions tend to cost less. Whichever route you take, we document the storage location in writing, and your legal adviser can confirm whether it counts as a cross-border transfer under KVKK.
It is the question we hear most, and a fair one. Once the server leaves the building, the internet line becomes part of the system. Most firms add a backup connection from a second operator, mobile or wired, next to the fibre, and the router or firewall fails over to it automatically. If every line in the office is gone, staff can still reach the same server from home or through a phone hotspot. A broken server in the back room offers no such fallback.
The provider is responsible for power, network and hardware. Everything inside the operating system is on us: patching, configuration, backups, monitoring and responding to alerts. This is covered by our Start plan, which begins at €490 per month plus VAT, by the Business and Premium plans, or charged by time at €55 per hour plus VAT. None of it requires anyone to visit your office.
Yes, that is a typical use. Under the Tax Procedure Law (VUK) and related rules, books and records, e-Fatura, e-Arşiv and e-Defter files among them, have to be retained and stay legible for the statutory period. Put them in an S3 bucket with object lock and nobody, whether a careless colleague or a piece of malware, can remove or edit a file until its retention date passes. Your mali müşavir tells you what to keep and for how long. Our part is picking formats that a future computer can still read and organising folders the way an accountant would look for things.
Not necessarily. Server hardware in Türkiye is also largely priced against foreign currency, so exchange rate exposure exists either way; the difference is timing, all at once when you buy or month by month when you rent. For a business whose workload has not changed in years and which already has a suitable server room, owning can come out ahead over five years. For one with seasonal sales, new branches or a remote team, renting usually wins because you only pay for the capacity you use. Before you decide, we put the full cost of both scenarios in front of you using your numbers.
No. Provider accounts and agreements are set up under your company, and data is stored in formats that travel. On request we deliver disk images, database exports and a written description of the environment, which lets a different team take over or lets you pull the whole thing back under your own roof.
Tell us what should move: the store, the ERP, email or the archive. Within one working day you receive a list of the resources required and the monthly cost excluding VAT.
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