Area 17 · Software and training

Software and licensing

Think of a logistics warehouse in Gebze with fifty user accounts. Every one of them carries Microsoft 365 Business Premium, including twelve shift workers whose only contact with it is glancing at Teams on a handheld scanner or a phone. Four people who left last year still have live mailboxes. A design tool is billed to the marketing lead's personal card, and a video meeting plan nobody remembers signing up for renews each month. Meanwhile, subscriptions priced in foreign currency swell every time the lira weakens. Together with you, we establish what each role genuinely needs. The company then buys in its own name, straight from the vendor or from its usual supplier, while we handle configuration and ongoing housekeeping remotely. Reselling licences or collecting commission is simply not part of how Apply earns money.

2
services grouped under this area
0%
commission, since we are neither dealer nor distributor
1 register
every subscription with its cost and renewal date
Remote
set-up and configuration of every tool

Five ways money drains from the software budget

Reviewing licences is one of the fastest savings available, and it requires no change of system at all. We run into these patterns everywhere from accounting offices to factories.

Leavers IT never hears about

An offboarding routine fixes it. HR files the social security exit, yet the seat is still charged month after month and the former employee's mailbox stays open, which is a security hole as well as a cost.

One plan handed to everybody

Plans should follow job roles. A field sales rep reading mail on a phone and a finance specialist living in Excel and SharePoint all day have very different requirements. A tablet shared by the whole warehouse does not need a premium personal plan either; a lighter licence, properly configured, usually does the job.

Charges on half a dozen cards

One register replaces the guesswork. Canva sits on marketing's card, Zoom on the general manager's, an antivirus on the technician's account. Nobody knows the yearly total, and because invoices are not issued to the company, the accountant cannot see them either.

Commitments that roll over unnoticed

Renewal dates live in our calendar, and you hear from us in good time. An annual term renewed without a look ties you to the same seat count for another twelve months.

Unlicensed installations

We regularise them or find a substitute. A cracked copy of a CAD program on a single laptop in an architecture practice becomes very expensive the moment the vendor announces a compliance check.

With Microsoft 365, when you cut seats matters as much as what they cost. On annual-commitment plans the number of users can usually be lowered only shortly after purchase or at the renewal date. Suppose a fifty-five person firm buys eight extra seats in November and realises in February that it no longer needs them; it will most likely keep paying until the following November. So we note the renewal date of each subscription and contact you a few weeks ahead. Terms change, so we confirm the current conditions with the vendor or your supplier each time.

Tidying licences without disrupting anyone

Our work happens inside the Microsoft 365 administration console and the portals of the other vendors, fully remotely, using permissions you grant and withdraw again when the job is done.

01

Mapping the spend

Everything you pay for: seat counts, actual usage over recent months according to vendor reports, renewal dates, and which card or bank account every charge hits.

02

Plans by user profile

Editions that suit how each group works, alongside a candid list of what a cheaper tier gives up, such as Intune, Defender or mailbox archiving.

03

You purchase, we switch over

The order is placed by your company in its own name. We supply the exact list of products and quantities and time the switch to the renewal date, aiming to avoid double billing and any gap in staff access.

04

Ongoing housekeeping

New starters and departures are handled the same day. At an agreed interval you get a brief summary covering seat numbers, prices, what changed and which renewal is coming up.

Frequently asked questions

No. We are not a reseller, so we cannot offer dealer pricing either. Your company buys in its own name, with its own payment method and on its own terms. Our role is to specify what to buy, how many and which edition, then configure it properly. You pay only for our time, billed at €55 an hour plus VAT or as a flat fee, and no commission sways the advice.

Two factors decide it: the product itself and how steady your staff numbers are. Annual terms are generally cheaper per seat but make reductions harder; monthly plans cost more yet flex easily. A hotel in Antalya that doubles its staff for the summer, or an online retailer gearing up for the busy November trading period, often combines both. We check current terms and set the two options side by side as annual costs.

For subscriptions priced in foreign currency some fluctuation is unavoidable; what you can control is the number of seats and the edition. Our register shows the currency and billing method for every subscription, so budget planning reveals which lines are exposed to the exchange rate. Tax treatment of those invoices is a matter for your mali müşavir.

That is where most projects begin, since companies with everything in order rarely ask for help. We set what is installed and in daily use against what appears on the invoices and propose concrete steps: buy missing licences, downgrade plans, cancel unused subscriptions or move to free software wherever it does the job. A computer that only ever opens documents, for instance, may be perfectly served by LibreOffice.

Stay calm and do not sign anything in a hurry. From your inventory and purchase records we build a comparison of installed versus licensed software, so you understand where you stand before sharing anything with the reviewer. Each gap comes with a price, either for buying the missing licences or for moving to an alternative. Contractual and legal questions about the review itself are for your lawyer.

No. We do not sell, deliver or install hardware on site. You order devices from your usual supplier; if you like, we write a specification so they fit your licences and enrol in Intune automatically. A member of your team unboxes and powers on each device following our instructions, and we take over remotely from there.

Let us count your licences together

Send a list of the programs you use, or just describe the situation. We will suggest suitable plans, work out the yearly cost and point out which spending could go.

Availability
Weekdays 09:00-18:00 Turkey time (GMT+3); an answer follows by the next working day
Calls
By video, over Microsoft Teams or Google Meet

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