Collection point
A dedicated document mailbox per client or department, a shared folder for scans and a simple form for uploading photos from a phone. Pictures arriving through a messaging app are routed into the same queue.
Service · Data and analytics
Intelligent document processing
Picture a twelve-person accountancy practice in Kadıköy looking after sixty clients. At the start of each month paperwork pours in from every direction: receipt photos over a messaging app, German and English invoices by email, bank transfer slips, a box of crumpled expense vouchers. e-Fatura and e-Arşiv documents already wait as XML on the integrators' portals, but everything else is keyed in by hand, and during filing week the office stays late. The same scene plays out in a factory's purchasing department, a hotel's accounts office or a logistics firm's operations desk. Intelligent document processing sorts these papers by type, extracts the fields that matter, recalculates the totals and prepares the result for import into your accounting software. A member of staff approves every document before it is posted. Apply starts by working out whether automation will pay for itself at your volume.
XML first
e-Fatura and e-Arşiv parsed, not guessed
Multilingual
Turkish, English, German and Arabic documents
Review queue
every uncertain field flagged
Decision data
from one month of your own paperwork
What the work covers in practice
The scope follows where documents come from and where they have to end up. A typical set-up includes these parts.
Structured documents take priority
UBL-TR XML files downloaded from the integrator portal and PEPPOL invoices from EU suppliers are parsed directly, with no text recognition. OCR runs only on paper, photos and free-form PDFs.
Classification
Purchase invoices, expense receipts, bank slips, waybills, CMR notes and contracts are recognised separately. Each type has its own fields to read and its own consistency rules.
Tax checks
Seller tax number, VAT rate and amount, invoices with partial VAT withholding (tevkifat), recalculated totals. For foreign service invoices arriving without VAT, the treatment of reverse-charge VAT is agreed as a rule with your accountant.
Matching
Invoices are matched to purchase orders and goods receipts, bank slips to open account items. Anything that does not match lands with a person.
Hand-off to accounting
Into Logo, Mikro, Netsis, Paraşüt, Business Central or Odoo, with the original image attached. The archive respects statutory retention periods, and what happens to paper originals is up to your accountant.
Data security
Documents are processed in EU data centres, the service provider signs a data processor agreement, and using your files for model training is ruled out by contract.
How we approach the job, from first call to handover
The buying decision rests on results measured on your documents, not on a demo screen.
01
Document inventory
Together we establish how many of each document type arrive per month, how many are already XML and how long each one takes today.
02
Blind test
A month of your real paperwork goes through the system and the output is compared field by field with what your staff typed in by hand.
03
Narrow pilot
Live use on the highest-volume document type or a handful of the busiest senders, plugged into your current approval flow.
04
Expansion
Once the pilot's error rate is acceptable, further document types and sources are added.
The PDF of an e-Fatura is a picture of the invoice, not the invoice. The document that counts is the XML file your integrator delivers. Many businesses scan the emailed PDF and push it through OCR, rebuilding with mistakes data that was already complete. We first establish which of your documents you already hold as XML, and only the rest goes to text recognition.
Frequently asked questions
Yes, provided the photo is sharp and the whole document is in frame. Blurred or cropped images are flagged automatically and the sender is asked to take the picture again.
English, German and Arabic invoices are widely recognised. Date formats, decimal separators and currency notation differ by country, so validation rules are written for each source language.
We don't promise a number up front, because it depends on scan quality and how varied the documents are. The blind test measures it per document type and source, and the report shows the results.
A note like two pallets damaged on a delivery receipt decides damage and liability claims, and it is also where software is least confident. A document carrying handwriting is never closed silently; it goes to a person.
The document inventory and blind test are billed at €55 an hour plus VAT, against an estimate agreed beforehand. Roll-out gets a separate quote, and usage fees for the recognition service vary with volume and appear as their own line.
Neighbouring services that often go with this one
Cut down on manual data entry
Tell us which documents you handle, roughly how many a month and which program they go into. We show you in figures whether automation is worth it.
Availability
Weekdays 09:00-18:00 Turkey time (GMT+3); an answer follows by the next working day
Weekdays 09:00-18:00 Turkey time (GMT+3); an answer follows by the next working day
Calls
By video, over Microsoft Teams or Google Meet
By video, over Microsoft Teams or Google Meet
We have your enquiry
A reply will reach you by the next working day at the latest. If your message says work has come to a halt, it goes to the top of the pile.
- Filling the gaps. If we need more information to judge the job, we send questions by email or propose a quick Teams or Google Meet call.
- A written quote. It lists the scope, a euro price excluding VAT and a realistic start date. No hidden clauses, no items that appear later.
- Your decision. The quote arrives by email. Take whatever time you need, raise questions on any line, and decide when you are ready.