Take a three-chair dental clinic in Ankara. Patient records and treatment plans sit in the practice software, panoramic X-rays on the imaging PC's own disk, appointments in an online calendar, e-archive invoices with the e-invoice provider, and correspondence in Microsoft 365. The only backup is a USB drive permanently plugged into the reception computer, fed once a week by a script someone wrote years ago. The imaging PC was never included, and nobody has ever tried restoring anything from that drive. The day ransomware reaches reception, the USB drive will be among the first things encrypted. This is a very common picture: there is a backup of sorts, yet no one can say which disaster it would really survive. That is why we do not design backups by picking software. We work through scenarios instead: a single file deleted, a computer dead or stolen, ransomware encrypting everything, the office itself unusable. Each gets its own answer, and each answer is timed in a real restore drill. The entire set-up is carried out remotely.
Design begins by locating where data really lives, then assigns a layer to each loss scenario. The scope covers the following.
Servers, NAS boxes, laptops, Microsoft 365 or Google Workspace, the database behind your industry software, and the forgotten corners: the X-ray PC, a computer on the production line, a quotes folder on someone's desktop. Data missing from the map never gets backed up.
Intraday snapshots plus OneDrive or SharePoint version history. Users can usually recover their own file within minutes without raising a ticket.
Full system images for servers; encrypted disks and cloud-stored documents for laptops. A replacement is working the same day, and whatever was on the lost device stays unreadable.
A copy that cannot be deleted or altered for a fixed period, or one held completely offline. Access to the backup system runs through separate accounts, independent of the company directory and protected by multi-factor sign-in.
A copy in another location that comes into play after fire, flooding, burglary or an earthquake. We build this layer in detail as part of our cloud backup service.
We bring the statutory retention periods for books and records under the Tax Procedure Law and the Commercial Code together with the KVKK principle of not keeping personal data longer than needed. Special category data such as health records is encrypted in every layer.
Failed jobs, and jobs that never ran at all, alert both a named person on your side and us. Each recovery drill is logged with its date, scope and measured duration.
Scheduling hinges on how much data and how many systems are involved. Dates are agreed in writing before we begin, including the date of the first recovery drill.
We find out which data is copied at present, to which destination, at what interval, and whether a restore has ever been attempted. At least one overlooked data source usually surfaces here.
System by system, we agree the maximum work you are willing to redo and the longest outage you could live with. Those answers drive the budget.
Backup jobs, encryption, separate access accounts and alerts are configured remotely while everyone carries on working. Licences and storage are itemised separately from our fees.
We restore a critical system into an isolated environment with a stopwatch running. The result replaces the target on paper as your real, demonstrated recovery time.
A legal retention period does not mean keeping every daily backup for years. Turkish tax and commercial law oblige you to retain books and supporting records, not a snapshot of each server from each day. Holding daily copies of everything for years inflates storage bills and keeps personal data that KVKK says should already be gone. Tiers make more sense: dailies kept for some weeks, month-end copies kept for twelve months, and one immutable accounting archive per year held for as long as the law demands. We settle the exact durations together with your accountant and your personal data retention and destruction policy.
That follows from how much work you could stand to redo. An accounting database at month end or a web store selling around the clock may need hourly copies; archived projects are fine with a nightly run. We set the frequency system by system instead of applying one rule to all.
Not by itself. A drive that stays plugged in gets encrypted along with the computer, stolen with it or burnt in the same fire. It can remain one of the layers, but it cannot replace an immutable copy or one stored elsewhere. During set-up we show how your existing drive fits into the new design.
Whatever suits your environment: Veeam for servers and virtual machines, Synology Active Backup if you already own a Synology NAS, and purpose-built tools for Microsoft 365 and Google Workspace. We are not tied to any vendor, and licences are bought in your company's name.
For special category personal data such as patient records, the Turkish data protection board expects stricter technical safeguards from data controllers, with encryption at the top of the list. For clinics and private practices we therefore keep every copy encrypted and document where the keys are held. The full scope of your legal duties is best confirmed with your KVKK adviser.
We charge €55 per hour plus VAT for the work, unless it is already covered by your Start, Business or Premium plan. Software licences and storage are shown on their own lines. You buy the NAS from your own supplier following our recommendation, a member of your team connects power and network using our illustrated guide, and we handle everything else remotely.
List your systems, roughly how much data they hold and how long each could stay offline. We will reply with a scenario-based backup design.
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